If you want to use it next year...

One of the biggest advantages of Excel is that it does not require any technical maintenance. Users can easily update data and modify spreadsheets without the need for complex IT support. The same is true for regular updates of the software itself. This offers a quick solution for small and medium-sized businesses where minimizing costs is an important consideration.

The disadvantage, however, is that when Excel applications become more complex (for example, large amounts of data, or multi-user use, or more complex workflows), maintaining and scaling the system can initially become difficult and then completely impossible. Manual updates and data verification are not sustainable in the long term, as the complexity of the system increases the likelihood of errors and performance can also decrease.

Custom software is more sustainable in the long term, especially if the system design also pays attention to scalability. Custom solutions are more customized and maintenance is easier, as new features and developments can be planned in advance. If the system is well designed, well documented and updates are carried out regularly, it ensures good operation in the long term.

However, custom software requires continuous developer or operator support to maintain and improve it. Regular updates, bug fixes and taking into account technological changes are essential for the long-term maintenance of the system. Maintaining this type of software is a resource-intensive process that requires constant attention and a team of experts.

While Excel offers a simple and inexpensive solution in the short term, it has limited options for long-term sustainability, especially for more complex systems. Custom software offers a more sustainable solution in the long term, but comes with higher costs and ongoing maintenance. The choice depends on the company’s long-term needs and resource availability.